Privacy Policy
1. Data Controller
Basic Information | |
Data Controller | 4 Day Week Limited Address: PO Box 106-683 Auckland Central, Auckland 1143 New Zealand. Data Protection Officer: [dpo@4dayweek.com] |
2. Information we collect
To run our campaign we need to know a little about you. Here we outline what information 4dayweek.com collects, and how we collect it.
In the chart below, we’ve detailed the information we may collect about you, depending on your activities on this campaign, and how we obtain this information.
What we collect | How we collect it |
Your name. | We require you to provide a chosen name when you sign the 4 day week petition and in some contact forms. |
Your email address. | We require you to provide an email address when you sign the 4 day week petition and in some contact forms. |
Your city. | You may choose to provide your city as part of signing the 4 day week petition. Providing this information is not required to sign the petition. |
Your country. | You may choose to provide your city as part of signing the 4 day week petition. Providing this information is not required to sign the petition. |
Your employment status. | You may choose to provide your employment status as part of signing the 4 day week petition. Providing this information is not required to sign the petition. |
Your employer. | You may choose to provide your employer as part of signing the 4 day week petition. Providing this information is not required to sign the 4 day week petition. |
Your employment industry. | You may choose to provide your employment industry as part of signing the 4 day week petition. Providing this information is not required to sign the petition. |
Any other information you voluntarily submit. | You may voluntarily submit additional information through contact forms. |
The transaction amount you contributed or received through a refund or otherwise. | Your payment information including your credit card or bank number, expiration date, billing address and transaction amount is collected on our payment page by a third-party payment processor and will be subject to the third party’s privacy policy. We have no control over, and are not responsible for, the third party’s collection, use and disclosure of your personal information. We receive information on payment amount only; no other payment information is stored or saved within our systems. |
Some of the information above reveals your specific identity, or is directly tied to your specific identity, such as your name and email address.
Our services are not directed to people under the age of thirteen (13) or under the legal age of consent in your country of residence (for example, in some countries, you must be age 16 years or older), and we do not knowingly collect personal information from them unless otherwise permitted by law.
3. How we use your information
We and our partners may use your information for our legitimate business interests in advancing the 4 day week campaign. Here are the ways we might use your information:
Purpose | Examples |
To fulfill your specific requests through the platform. We engage in these activities to manage our contractual relationship with you. |
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Accomplishing our business purposes. We engage in these activities to manage our relationship with you, to comply with a legal obligation, because we have a legitimate interest, and/or with your consent. |
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Analysis of personal information for business reporting and providing personalized services. We provide personalized services either with your consent or because we have a legitimate interest. |
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To share marketing communications that we believe may be of interest to you. We engage in this activity with your consent, or to manage our contractual relationship with you. |
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4. Who may receive your information
Here we outline who may receive your information when it is shared by you via the platform, or by us.
a. 4dayweek.com users
- Your name will only be disclosed on the website if you give express written consent. Otherwise all personally identifiable information, including your name, will not be shared on the website.
b. Our local chapters and consulting partners
We may share your information with third parties for the following purposes:
- Chapters within the 4 Day Week network. We may share your information with our local chapters, to provide opportunities to participate in 4 day week campaigns in different countries and for the purposes described in this Privacy Policy.
- Earthshots LLC, our partner in the 4 day week petition campaign, will receive the information disclosed in the petition. This information may not be shared with additional parties and may only be used to contact you about additional social campaign opportunities.
- Our suppliers, subcontractors, and business partners (“service providers”): We may share information about you with our service providers who process information to provide services to us or on our behalf. We have contracts with our service providers that prohibit them from sharing the information about you that they collect or receive with anyone else or from using such information for other purposes.
c. Legal and administrative obligations
We may use and disclose your personal information as necessary or appropriate, especially when we have a legal obligation or legitimate interest to do so:
- Law enforcement purposes: If requested or required by government authorities such as law enforcement authorities, courts, regulators, or otherwise to comply with the law (which may include laws outside your country of residence), we may have to disclose information we have about our users. We also may use and disclose information collected about you in order to exercise or protect legal rights or defend against legal claims.
5. Your privacy choices
If you want, you can ask us for the information we have about you and even ask us to delete it all.
a. Account and email settings
If you no longer want to receive marketing-related emails from 4dayweek.com going forward, you may opt out of receiving these by following the instructions contained in any such email. Please note that if you opt out of receiving marketing-related emails from us, we may still send you important administrative messages (such as updates about your account), from which you cannot opt out.
b. Accessing or deleting your information
If you would like to request to review, correct, update, suppress, or delete personal information that has been previously provided to us by you, contact us here. Please let us know what information you would like us to remove from our databases or otherwise let us know what limitations you would like to put on our use of your personal information. For your protection, we may only implement requests with respect to the personal information associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request. We will respond to your requests consistent with applicable law, and we will try to comply with your request as soon as reasonably practicable. Please note that we may need to retain certain information for record keeping purposes and/or to complete any transactions that you began prior to your request. There may also be residual information that will remain within our databases and other records, but such residual information will no longer be tied to your identity.
6. Data retention and security
We seek to use reasonable organizational, technical, and administrative measures to protect your personal information within our organization from loss, misuse, unauthorized access or disclosure, alteration and/or destruction. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please contact us here.
We will retain your Personal Information for as long as needed or permitted in light of the purposes for which it was obtained. The criteria used to determine our retention periods include the length of time we have an ongoing relationship with you and provide our services to you, our legal obligations or whether retention is advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation, or regulatory investigations).
8. Third-Party Services
We’re not responsible for the privacy practices of third parties linked to from our Platform.
This Privacy Policy does not address, and we are not responsible for, the privacy, information, or other practices of any third parties, including any third party operating any site or service to which our services link. Our inclusion of a link on our services does not imply our endorsement of the linked site or service.
9. California Consumer Privacy Act
a. What categories of sources from which the personal information is collected?
All of the personal information 4dayweek.com collects is provided by you when you access and use our service.
b. What is the business or commercial purpose for collecting personal information?
4dayweek.com uses your information for our legitimate business interest of providing a petition that enables us to build momentum for a 4 day week.
e. Do we sell your personal information?
4 Day Week does not sell the personal information of any of our users.
f. Do we pass on your data to third parties for a business purpose?
4 Day Week shares petition data with Earthshots LLC for purposes of managing the 4 day week petition campaign and to provide opportunities for additional campaign.
g. Your right to know about personal information collected or disclosed
You have the right to request a personal information report which details all of the data we hold about you from the last 12 months. We will confirm that we have received your request within 10 days.
You can contact us to request a personal information report by emailing us at dpo@4dayweek.com.
Where possible, we will provide your personal information report to you within 45 days. If we need more time to process your request, we will contact you to let you know why and ensure that you receive your report no later than a further 45 days from the first deadline.
Your personal information report will contain the following data:
- Sources of information
- Purpose for which it was collected
- Third parties it was disclosed to
- Purpose for disclosure
To protect your personal information, we have security measures in place to ensure that no one other than you can access your personal information report.
You have the right to delegate your request for a personal information report to an agent. If you do choose to use this method, we will ask you to confirm your identity and that your agent has permission to act on your behalf.
h. Your right to request deletion of your personal information
You have the right to request the deletion of all of the personal information we hold about you. We will confirm that we have received your request within 10 days.
You can contact us to request deletion of your personal information by emailing us at dpo@4dayweek.com.
Within 45 days of your request, we will delete all of the personal information we hold about you and send you a report detailing how we have completed your request. In some circumstances we may need to keep data because of legal obligations. We will not use this data for any business purpose.
You have the right to delegate your request for the deletion of your personal information to an agent. If you do choose to use this method, we will ask you to confirm your identity and that your agent has permission to act on your behalf.
10. Policy updates and contacting us
This policy may change over time. We’ve included here our contact information, but the best way to get in touch with us is through our online Help Center.
We may change this Privacy Policy. The “Effective Date” legend at the top of this Privacy Policy indicates when it was last revised. Any changes will become effective when we post the revised Privacy Policy on our platform.
New Zealand Privacy Policy
4 Day Week Global Limited (”we”, “us”, “our”) complies with the New Zealand Privacy Act 1993 (the Act) when dealing with personal information. Personal information is information about an identifiable individual (a natural person).
4 Day Week Global Limited recognises the importance of safeguarding clients’ personal information. This policy sets out how we will collect, use, disclose and protect your personal information.
The collection of your personal information is essential to enable to us to conduct our business of offering and providing you with our range of products and services (“Services”). This information may be confidential or sensitive, so we think it is important you know how we treat this information.
Please read this Privacy Policy as well as our terms of use, to understand how we collect, store, use and disclose individuals’ personal information.
What information does 4 Day Week Global Limited collect?
We are committed to our obligations under the Act relating to collecting personal information. In order to provide our Services, it is essential we collect and process some personal information.
The information we collect can include:
• Information you provide when using our Services. This includes information provided at the time of registering or utilising any of our Services, interacting with our staff, or posted material.
• If you contact us, we may keep a copy of the correspondence.
• Details of transactions you carry out with our team or using our technology including the fulfilment of these transactions.
• Details of your visits to our websites including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise, and the resources you access.
We may also ask you to complete surveys we use for research purposes, although you do not have to respond to these requests.
In addition to the above, 4 Day Week Global Limited offices are under video and camera surveillance.
Images of 4 Day Week Global Limited staff and clients may be collected when entering 4 Day Week Global Limited offices. These images may be used by 4 Day Week Global Limited in connection with the security of its offices and on request (but only in accordance to the Privacy Act 1993) may be provided to law enforcement and government bodies, insurers and third parties who may provide 4 Day Week Global Limited with services from time to time.
The images are held securely and access is restricted to the purposes set out above.
Have a question? Get in touch with the team.
IP Addresses
We may collect information about your computer, including, where available, your IP address, operating system and browser type, for system administration and to report aggregate information for our advertisers. This is statistical data about our users’ browsing patterns and actions, and does not identify any individual.
Cookies
In order for us to provide the Services, you may be asked to access websites operated by 4 Day Week Global Limited. These websites use cookies to improve and personalise your user experience. Cookies are small text files, which are placed on your computer when you access a website or application. They are a common feature used by many websites and other applications. Cookies do not have the capability to perform actions by themselves. They can be used for tracking, authentication, marketing and managing user information. Most browser technology will allow you to prevent your browser or device to not accept cookies. This may result in certain functions of the website being diminished.
How does 4 Day Week Global Limited use your information?
We may use your information:
• To establish your requirements and provide the appropriate product or service;
• To set up, administer and manage our products and services;
• To understand your needs and improve our products and services, including training and developing our staff and representatives;
• In any other way set out in this Privacy Policy.
• For the security of its staff and clients;
• For any other use you authorise;
• For internal research purposes;
• To ensure the secure and proper operation of our websites;
• To protect our rights;
• To communicate with you;
• To verify your identity;
Sharing your information
We use and disclose your personal information for the purposes we collected it.
We may use and disclose your personal information for a secondary purpose only if the secondary purpose is directly related to the purpose of collection.
When necessary and in connection with the purposes listed above, we may disclose your personal information to:
• Subsidiaries, related companies or joint venture companies where required or authorised under our relationship.
• Information technology providers, including hardware and software vendors and consultants such as programmers, for the development or delivery of our Services only.
• Customer research organisations, solely for the purpose of service improvements, however, not for direct marketing purposes.
• Intermediaries including your agent, adviser, broker, a representative acting on your behalf, or our authorised representatives and our agents.
• Accounting and financial specialists, trustees associated with superannuation funds, government, law enforcement or statutory bodies, professional advisors, administration or business management services.
• Printers and mail service and delivery providers for the mailing of statements, and marketing material.
• Imaging and document management services.
Additionally, if you have not opted out of receiving marketing material from us, we may also provide your contact details to carefully selected third parties who we reasonably believe provide products or services that may be of interest to you, or who have contracted with us to keep the information confidential, or who are subject to obligations to protect your personal information.
Disclosure overseas
There are also instances where we may have to send your personal information overseas or collect personal information from overseas. These instances include:
• When you have asked us to do so.
• When we are authorised or required by law to do so, including in response to any order from any regulator or court in any jurisdiction.
• When we have outsourced a business activity or function to an overseas provider with whom we have a contractual arrangement.
• Certain electronic transactions.
• When it is necessary in order to facilitate a transaction on your behalf.
We will only send information overseas or collect personal information about you from overseas for the purposes in this statement.
Access
You are entitled to obtain confirmation from us that we hold personal information about you and can request access to the personal information by contacting us. In some circumstances, we are able to deny your request for access to personal information. If we deny your request, we will tell you why.
If accessing your personal information will take an extended period of time, we will inform you of the likely delay. For more detailed requests for access to information, an administration fee may be charged to cover the associated cost of supplying this information.
Correction
If you believe the information we hold about you is incorrect, you may ask for it to be corrected. If we decline to correct the information, you may request a statement is attached to the information that a correction was sought but not made.
Personal Information Storage
We will endeavour to store personal information on secure servers and encrypt any passwords and transactions details you provide to us.
We will use every security precaution reasonably available to us to maintain the security of your personal information. However, there are risks inherent in transmitting and storing data online. As such, we cannot guarantee data sent or stored electronically will be secure, and any information provided to us is at your own risk.
We will endeavour to contact you if any security breaches compromise the security of your personal information.
Marketing
We would like to use and disclose your personal information to keep you up to date with the range of products or services available from us. Generally, we will use and disclose your personal information for our marketing purposes and may use your information in other aspects of our business.
If you do not want us to use and disclose your personal information for marketing purposes, please advise us of this during the on-boarding process or contact us by:
1. Telephoning us on NZ 0800 737 739 or +64 9 927 9500
2. Email on info@4dayweek.com;
3. Writing to us at 4 Day Week Global Limited, PO Box 106-683, Auckland Central, Auckland 1143, New Zealand.
General
Third parties and external links may appear on our website. They are not governed by this Privacy Policy and we are not responsible for them. You should check the privacy policies of the relevant third party.
This Privacy Policy is governed by New Zealand law and the New Zealand courts have jurisdiction.
You can contact us by:
1. Telephoning us on NZ 0800 737 739 or +64 9 927 9500
2. Email on info@4dayweek.com;
3. Writing to us at 4 Day Week Global Limited, PO Box 106-683, Auckland Central, Auckland 1143, New Zealand.
Changes to our Privacy Policy
Changes in legislation, industry codes, the business environment, or the addition of new products and services to this site may result in changes to this Privacy Policy. We encourage you to look at this Privacy Policy on a regular basis to stay informed of any changes. By continuing to use our Services or provide information to us, you agree to any changes made to this Privacy Policy.